Master agreements · Engagements · E-signing
Contractor agreements, from first draft to signed and filed.
ContractCore turns your master agreement and per-engagement documents into structured templates. It checks that fees and invoice schedules add up, collects both signatures, and sends the executed copy to everyone who needs it.
- No account needed for contractors
- Simple electronic signatures with an audit report
- Fees, VAT and invoice schedules checked
- Write-once storage in the EU
Statement of work · SOW-0142
Website redesign, phase 2
- Client
- Your company
- Contractor
- Northfield Design Ltd
- Project
- Website redesign
- Starts
- 2 March
Agreed fees and scope of work
| Item | Unit | Qty | Rate | Total | |||
|---|---|---|---|---|---|---|---|
| Discovery workshops | Days | 2 | €650 | €1,300.00 | |||
| Design and prototyping | Days | 5 | €650 | €3,250.00 | |||
| Usability testing | Sessions | 4 | €300 | €1,200.00 | |||
| Net | Net | €5,750.00 | |||||
| VAT 23% | VAT 23% | €1,322.50 | |||||
| Total | Total | €7,072.50 | |||||
Invoice schedule · PO 7731
Matches fees- 1 of 3On kick-off€1,300.00 + VAT
- 2 of 3On design sign-off€3,250.00 + VAT
- 3 of 3On completion€1,200.00 + VAT
For the organisation
Signed 12 Jan, 09:14
Contractor
Awaiting signature
Audit report and SHA-256 hash appended on completion
For organisations that engage many contractors, consultants, freelancers and suppliers.
- Training providers
- Business schools
- Agencies
- Consultancies
§ 01How it works
One record, from draft to the filed copy.
Instead of a Word template, a separate e-signature tool, a spreadsheet of POs and a forwarded email to finance, each engagement moves through five steps in one place.
- 01
Draft
Pick a template and a contractor, then fill in the engagement: project, role, dates, fees and invoice schedule.
- 02
Review
Optionally route it to an internal reviewer, who approves it or returns it with comments.
- 03
Sign
Your signatory signs first. The contractor then verifies with a one-time code and signs or rejects.
- 04
Store
The executed PDF, with its audit report and document hash, is stored write-once and kept for six years.
- 05
Distribute
Signed copies go to the sender, the contractor and your nominated recipients, such as finance.
§ 02Features
Built around how contractor agreements actually work.
A master agreement sets the terms once. Each engagement adds who, what, when and how much. ContractCore is shaped around that structure, not a blank document.
Master agreements and engagements
Sign a master agreement once with each contractor, then issue a short engagement document for each piece of work that incorporates it by reference. Existing signed agreements can be uploaded.
Structured templates
Merge fields for parties, project, role, dates and locations. Published templates are versioned and locked, so every contract shows exactly what was issued.
Fees that add up
Fee lines with unit, quantity and rate, including part days. Staged invoice schedules are checked against the fee total before anything is sent.
Optional internal review
A reviewer approves or returns an engagement before it reaches your signatory. Switch it on per template or per engagement.
Two-party e-signing
Your signatory signs first, then the contractor. Either can reject with a reason, and every step is recorded in the audit trail.
Automatic distribution
When both parties have signed, the executed copy goes to the sender, the contractor and the recipients you nominate.
Roles and permissions
Owner, contract manager, author, finance and viewer roles, with signatory and reviewer permissions granted to named people.
Individuals or companies
Engage sole traders or companies. A company contractor names the authorised person who signs on its behalf.
§ 03Finance and POs
Finance sees the numbers before the work starts.
Fees, VAT, invoice schedules and purchase orders live on the engagement itself, so finance is not chasing a PDF to find out what was agreed.
- Totals are calculated from unit, quantity and rate, never typed in.
- Optional VAT per engagement at 23%, 13.5%, 9% or 0%, shown as net, VAT and gross.
- Staged invoice schedules must reconcile to the fee total before sending.
- PO numbers on every engagement, with alerts when a PO is due before the start date.
- A finance role that sees fees and POs, and receives executed copies automatically.
No accounting integration at first: ContractCore keeps the contract, and your accounting system keeps the books.
Purchase orders
- Received
Website redesign, phase 2
SOW-0142 · PO 7731
- Due in 6 days
Data migration
SOW-0151 · PO due 14 Feb
- Starts 3 Mar
Security review
SOW-0156 · Not yet requested
Data migration starts soon and has no PO yet. Finance has been notified.
Check it’s you
We emailed a 6-digit code to a••••@example.com.
Statement of work · 2 pages
Signed for the organisation
12 Jan, 09:14
A signed copy is emailed to you when both parties have signed.
§ 04For contractors
Signing takes a couple of minutes, not an account.
Your contractors and suppliers get a clear, verified way to read and sign, and a copy of what they signed.
A secure link by email
Single-use and time-limited, sent once your signatory has signed.
A one-time code
Sent to the same address, so only the named person can open it.
Read, then sign
The full document, on a phone or a laptop. No account, app or password.
Or reject with a reason
Something wrong? The reason comes straight back to you to fix and resend.
A signed copy to keep
Emailed with its audit report as soon as both parties have signed.
Signatures are simple electronic signatures under eIDAS and the Electronic Commerce Act 2000, with an audit report and document hash appended to every signed PDF.
§ 05Security and storage
An executed contract should stay exactly as it was signed.
Signed documents are sealed, hashed and stored write-once, and every action is recorded.
Write-once storage
Executed documents are stored write-once and never overwritten. Downloads use short-lived signed links.
Audit report and hash
Every signed PDF carries an audit report: who signed, when, from which verified address, and a SHA-256 hash of the document.
Multi-factor authentication
MFA for your team’s accounts. Contractors verify every signing link with an emailed one-time code.
Access enforced in the database
Each organisation’s data is isolated with row-level security, and confidential engagements are visible only to people given access.
EU data residency
Contracts, documents and audit records are hosted in the European Union.
Six-year retention and export
Executed contracts are kept for six years after the engagement ends, with bulk export whenever you need your records.
§ 06FAQ
Questions we are asked.
How do we get started?
Book a walkthrough. We will look at your current agreements, set them up as templates, and invite your team.
Does the contractor need an account?
No. Contractors receive a secure link by email, confirm their identity with a one-time code sent to the same address, and sign or reject. They never create an account or remember a password.
What kind of electronic signature is it?
A simple electronic signature under eIDAS and the Electronic Commerce Act 2000, backed by a full audit report and a document hash. That suits most contractor and supplier agreements, but some documents, such as deeds, need other formalities. Check with your advisers if you are unsure.
Can we bring our existing agreements?
Yes. You can draft and sign master agreements in ContractCore, or upload ones that are already signed and issue new engagements against them.
Does it connect to our accounting system?
Not at first. ContractCore keeps the contract, fees, invoice schedule and PO number, and sends executed copies to finance. Your accounting system stays the place for the books.
Where is our data kept, and for how long?
In the European Union. Executed contracts are kept for six years after the engagement ends, and you can export them in bulk at any time.
How much does it cost?
Pricing depends on the size of your team and how many agreements you issue. Get in touch and we will put together a quote.
Get started
Send your next agreement with ContractCore.
Show us your master agreement and a recent engagement. We will set them up as templates so your team can draft, sign and file the next one in minutes.